Page 1 ORDINANCE NO.;: _ 2012 AN ORDINANCE ADOPTING THE GENERAL FUND BUDGET FOR THE CITY OF PRICHARD, ALABAMA FOR FISCAL YEAR 2013-2014 WHEREAS, in August of 2013, the Mayor of the City of Prichard, Alabama transmitted to the City Council for consideration his budget message and the proposed General Fund Budget for Fiscal Year 2013-2014, said budget projecting revenue in the amount of $10,373,004,00 and total expenditures of $10,373,004,00 including a budget reserve in the amount of $207,465.00; WHEREAS, pursuant to §11-43C-48 of the Code of Alabama 1975, as amended, upon due notice as required by law, the City Council of the City of Prichard, Alabama convened and held a public hearing on said budget on October 10, 2013; WHEREAS, prior to the expiration of Fiscal Year 2012-2013, the governing body of the City of Prichard, Alabama adopted an ordinance to carryover the General Fund Budget for the City of Prichard for the Fiscal Year beginning October 1, 2012 and ending September 30, 2013 as the General Fund Budget for a limited period into the fiscal year 2013-2014; WHEREAS, it is the desire and intent of the governing body of the City of Prichard that all sums expended by the City pursuant to the carryover and interim measures shall be assigned to appropriate line items in the General Fund Budget for Fiscal Year 2013-2014 and said expenditures shall be deducted from the line item appropriations herein made; WHEREAS, the City Council of the City of Prichard now desires to adopt the general fund budget for fiscal year 2013-2014 presented to the Council in August of 2013, as now adjusted by the Council pursuant to the authority granted in §11-43C-49 Code of Alabama 1975; WHEREAS, the Temporary Acting Director of Finance has certified in writing or acknowledged on the record that the spending plan as proposed in the attached budget and the year-to-date expenditures heretofore made together do not exceed the projected receipts and available surplus in accordance with the provisions of §11-43C-49; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PRICHARD, ALABAMA, as follows: 1. That the General Fund Budget for the City of Prichard, Alabama for Fiscal Year 2013-2014, attached hereto as Exhibit “A”, containing projected revenue in the Page 2 amount of $10,373,004,00 and total expenditures in the amount of $ 10,373,004,00, including a budget reserve in the amount of $207,465.00, is hereby adopted. DQ. That this Ordinance and the budget herein approved shall become effective immediately upon its adoption as required by law. ADOPTED this the 31st day of October 2013. bib, Wet Lea» EARLINE MARTIN HARRIS, Presiding Officer APPROVED this the 31st day of October, 2013. SS Cece TROY 7 EPHREAM,, Mayor ATTEST: — Date D hud DARLENE PALMER LEWIS, City Clerk Page 3 _ Budget Proposal City Of Prichard Finance Department Revenue FY 2014 Proposed Budget Fines & Fees $ 403,900.00 Taxes & License $ 7,473,142.00 Miscellaneous Revenues $ 1,634,210.00 Permits & Fees $ 80,500.00 Transfers $ 781,252.00 Total Revenue $ 10,373,004.00 Expenses City Attorney 60,000.00 City Council 208,000.00 Judicial 61,000.00 Court Office 93,363.00 Mayor 100,549.00 Mayor's Office 86,973.00 Finance 170,280.00 Adm. Support 128,385.00 Public Relations 33,971.00 City Clerk 135,874.00 Fire Department 1,183,900.00 Animal Resources 74,400.00 Maintenance 75,200.00 Public Works Adm 115,727.00 Municipal Services 192,500.00 Pub Works Streets 513,750.00 Inspection 54,932.00 Police Adm 101,525.00 Radio Room 265,500.00 School Traffic Ofc 66,691.00 Police Officers 1,385,537.00 Jail 26,420.00 Environmental 65,521.00 Parks & Rec 111,900.00 Golf Course 137,350.00 Senior Citizens 60,832.00 Community Dev 67,500.00 Storm Water 61,800.00 Notes & Léases 36,200.00 Insurance 1,196,506.00 Real Estate Upkeep 37,000.00 Oil & Gas Inventory 331,700.00 Utilities 1,023,500.00 Pension Add'l Contribution 600,000.00 Misc. City Overhead 1,527,195.00 Appropriations 124,500.00 General Fund Reserve 207,465.00 Bankruptcy 100,000.00 Other Financing Uses 47,100.00 Total Expenses cee LU AAR TAC Re hp eae ENTE Prepared by: Angela M Brown Finance Dept. 10,373,004.00 FY 2014 Budget Summary 10/01/2013 Page 4 - ORDINANCE Number__2025 AN ORDINANCE TO AMEND ORDINANCE # 2012 ADOPTING THE 2013-2014 GENERAL FUND BUDGET é 4 NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PRICHARD. ALABAMA . As follows: 1. That line item 101-604-51-13, Public Works Vehicle Repair, be increased by $20,000.00, such that the total amount appropriated is $90,000.00. 2. That line item 101-604-52-29, Public Works Misc. Parts and Supplies, be increased by $10,000.00, such that the total amount appropriated is $36,000.00. 3. That the funds appropriated in line item 101-869-69-01, Budget Reserve, be decreased by $30,000.00 such that the total amount appropriated is $99,584.00 That all other line items not affected by this ordinance shall be and will remain the same. I, Cynthia K. Norwood, Finance Director, certify that there Is a sufficient and unencumbered balance in AK . such appropriation te meet the same. ADOPTED THIS_L2thDAY OF June, 2014. APPROVED DARLENE PALMER LEWIS, CITY CLERK + ATTESTED. Page 5 City of Prichard 216 East Prichard Avenue Troy Ep hriam Prichard, Alabama 36610 ayer Office: (251) 452-7858 Fax: (251) 452-7890. “The City of Champions” = * ‘ Cyndy Ne lorwood Finance Director June 6, 2014 Mayor Ephriam City Council Dear Mayor and Council: In reviewing the May, 2014 expense vs. budget report it has become evident that the following Public Works Streets line items will be out of funds in June, 2014: 101 604 5113 Vehicle Repairs 101 604 5229 Miscellaneous Parts and Supplies I am requesting consideration of a budget amendment to Line Item 101 869 6901 Budget Reserve in the amount of $36,000.00 to obtain the funds needed to replenish these line items. The age of the Public Works equipment is a constant drain on the resources of the City. Public Works also repairs all the vehicles for Municipal Service, Streets, Inspections and Recreation. It is ray hope that we will be able to finance new equipment for the Public Works Department towards the end of this fiscal year but certainly in the next fiscal budget that will alleviate this excessive spending on “run down” vehicles. The proposed budget amendment is attached. Thank you for your consideration of my request. Finarice Director